Haidan DongSpring is here and there’s no better time than now to get your print shop organized. It shouldn’t surprise you that organized people and businesses generally do significantly better than disorganized ones. Disorganization can make you and your employees lose time, money, and motivation. In a survey conducted by Express Employment Professionals, 57% of respondents (who are all business leaders) said that they lose 6 work hours per week due to disorganization.
Your annual spring cleaning is a good time to get organized. However, you might feel overwhelmed at the thought of cleaning all that print equipment and organizing all those ink buckets. To help you out, here’s a checklist you can use for your print shop spring cleaning, so you can reorganize your business for success.
Spring Cleaning Checklist for Print Shops
Files
☐ Organize filing cabinets
☐ Organize digital file storage
☐ Archive old files
☐ Delete unnecessary files
☐ Create organized folder structure
☐ Empty file recycling bin
PC
☐ Run pending updates
☐ Uninstall unnecessary programs
☐ Cancel unnecessary subscriptions
☐ Run health check and remove viruses
☐ Clean up desktop shortcuts
☐ Clean up browser bookmarks
☐ Sync devices
☐ Create system backup
☐ Clean physical components
Mobile Devices
☐ Run pending updates
☐ Uninstall unnecessary apps
☐ Move or delete unnecessary files to PC
☐ Run health check and remove viruses
☐ Organize and update contact list
☐ Plan ahead with calendar app of your choice
Production
☐ Clean machinery and tools
☐ Clean floors
☐ Change worn-out parts
☐ Schedule regular inspections and maintenance
☐ Declutter
☐ Dispose of waste
☐ Move unnecessary items to storage
☐ Update jobs dashboard
☐ Designate areas for finished jobs
☐ Optimize workflow layout
☐ Locate first aid kit and fire extinguisher
☐ Ventilate
Inventory
☐ Clean storage units
☐ Organize stocks and materials
☐ Label storage areas
☐ Apply health and safety labels
☐ Ensure materials are still usable
☐ Dispose of unusable materials
☐ Update inventory list
☐ Clean floors
☐ Purchase additional storage units if needed
Storefront
☐ Clean windows, walls, and floors
☐ Clean customer service desk
☐ Change worn-out signs
☐ Declutter
☐ Dispose of waste
☐ Remove unnecessary items from view
☐ Fix any lighting issues
☐ Update list of products and services
☐ Optimize your visual merchandising
Communication/Marketing
☐ Clean up emails
☐ Close finished customer support tickets
☐ Organize data in marketing and CRM software
☐ Sort through mail
☐ Update your catalog
☐ Update your social media accounts
☐ Delete any unused social media accounts
☐ Clean up contact list
☐ Review terms of service and policies
☐ Remove unsuccessful ads
Finances
☐ File taxes
☐ Pay bills
☐ Track down late payments
☐ Organize receipts
☐ Plan ahead
Employees
☐ Encourage employees to clean their work space
☐ Encourage employees to schedule time for organization
☐ Provide organization tools
☐ Update personnel files
☐ Remove outdated job postings
Other
☐ Clean washrooms and kitchens
☐ Restock cleaning supplies
☐ Clean transportation vehicles
☐ Declutter loading docks
☐ Check air conditioning and/or heating
☐ Do building maintenance fixes
Make organization a habit at your print shop, not just a spring cleaning ritual. It’s important to consistently remove your obstacles to success as soon as possible so that you don’t encounter them again and again.
Business owners who stay organized save time and money in the long run. A clean, organized workplace makes you and your workers more productive. It changes the entire atmosphere so that everyone is happier, healthier, and ready to work.
Now that you’re on the road to success, why not keep the ball rolling? Subscribe to Printer Success so that you never miss an article!
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