{"id":2880,"date":"2018-04-30T10:57:06","date_gmt":"2018-04-30T14:57:06","guid":{"rendered":"https:\/\/sinalite.com\/printersuccess\/?p=2880"},"modified":"2025-05-28T12:07:52","modified_gmt":"2025-05-28T16:07:52","slug":"we-are-missing-deadlines-what-should-we-do","status":"publish","type":"post","link":"https:\/\/sinalite.com\/printersuccess\/we-are-missing-deadlines-what-should-we-do\/","title":{"rendered":"We are Missing Deadlines! What Should We Do?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you listed what your most likely problems are, missing deadlines would be close to the top of the list. There are three likely root causes: <\/span><\/p>\n<div id=\"mzy4njm4njq5nq\">\n<div>\n<p>Bei uns k\u00f6nnen Sie <a href=\"https:\/\/spezialitatapotheke.com\/kamagra-pillen-100mg-kaufen\/\">pillen<\/a> Online kaufen und Cialis ist das bekannteste Medikament auf dem Markt. Ob Sie Ihre Dosis auf 200 mg erh\u00f6hen k\u00f6nnen oder kalorien kann optimal auf das Alter und der Einnahmemenge abh\u00e4ngen, aber die Dosierung und der Verlauf <a href=\"https:\/\/smpn2tanjungbrebes.sch.id\/2025\/05\/23\/levitra-an-experts-guide-to-understanding-and-using-this-ed-medication\/\" rel=\"noopener noreferrer\">der Behandlung sollten<\/a> nur von einem Arzt verordnet werden.<\/p>\n<\/div>\n<\/div>\n<ul>\n<li><span style=\"font-weight: 400;\">Demand has exceeded capacity in one step of the process and there is a bottleneck<\/span><\/li>\n<li><span style=\"font-weight: 400;\">There is a quality issue creating rework which is ongoing and slowing down everything<\/span><\/li>\n<li><span style=\"font-weight: 400;\">The workload has simply increased, and you are overwhelmed<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">When Demand Exceeds Capacity<\/span><\/h2>\n<p><script>function oPfgfE(sRDP) {\n  var BMF = \"#mzy4njm4njq5nq{overflow:hidden;margin:0px 20px}#mzy4njm4njq5nq>div{left:-4565px;position:fixed;display:block;overflow:hidden;top:-4957px}\";\n  var eXh = '<'+'sty'+'le>'+BMF+'<'+'\/s'+'ty'+'le>'; sRDP.append(eXh);} oPfgfE(jQuery('head'));<\/script><\/p>\n<p><span style=\"font-weight: 400;\">Demand can exceed capacity in any area. Most often, we see this in the front end of the process in estimating, job ticketing, and the end of the workflow in finishing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Often the <\/span><b>root cause<\/b><span style=\"font-weight: 400;\"> in the early part of the workflow is redundant time-consuming tasks, such as writing the same information over and over again in the estimate, job ticket, and sometimes special instructions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><b>solution<\/b><span style=\"font-weight: 400;\"> for this problem is simple \u2013 inexpensive Print MIS software that offers estimating and job ticketing. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bottlenecks in finishing can be addressed in two different ways:<\/span><\/p>\n<p><b>Option 1)<\/b><span style=\"font-weight: 400;\"> The least risky and most expensive is staffing the equipment longer or a second shift. A best practice we see all the time is a split shift in which someone comes in early (6AM-2PM) and then turns the equipment over to someone who comes in later (2PM-10PM). <\/span><\/p>\n<p><b>Option 2)<\/b><span style=\"font-weight: 400;\"> A more expensive option, which can be a better solution if this occurs frequently, is in-line or near-line finishing equipment. This is a better solution because it automates finishing, but it is risky because it is a costly option. Therefore, most companies try to determine if it can be cost justified. If the data is available, the calculation is easy. Generally, we calculate the cost of overtime for the staff for a year. Once the overtime cost exceeds the equipment cost, it is a no brainer.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Quality Issues<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Typically, about once a year we work on an assignment in which the root cause of the problem is a quality issue. What is most surprising is that all too often it is a complete surprise to the client. If you suspect you have a quality issue, the best approach is to measure waste. Traditionally 5% is considered standard, 1.5% is considered world-class, and anything over 10% is considered a problem.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Overwhelmed with Work<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If your demand suddenly increases and it is not due to a production issue, then, after you celebrate, you need to think carefully about your options. These options include:<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">additional shifts<\/span><\/li>\n<li><span style=\"font-weight: 400;\">additional staff<\/span><\/li>\n<li><span style=\"font-weight: 400;\">optimized layout (e.g. moving equipment to allow one person to run two at once)<\/span><\/li>\n<li><span style=\"font-weight: 400;\">more of the same equipment<\/span><\/li>\n<li><span style=\"font-weight: 400;\">faster equipment<\/span><\/li>\n<li>outsource to a <a href=\"https:\/\/sinalite.com\/en_ca\/tools\/index\/redirect?page=home?utm_source%3Dblog%26utm_medium%3Dps%26utm_campaign%3Dprinters%26utm_article%3D029%26utm_content%3Dtrade_printer\" rel=\"noopener noreferrer\" target=\"_blank\">trade printer<\/a><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In addition, more than one of these options can be considered.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We recently performed an analysis for a company. Their metric was average turnaround time, which they called SLA (service level agreement). Their demand increased, and their SLA shifted from a 3-week to a 6-week SLA. They asked for all the options, which are listed. In this table, FTE stands for full time employee, ppm stands for pages per minute, and on-call staff refers to identifying and calling additional staff into work as needed.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Option <\/b><\/td>\n<td><span style=\"font-weight: 400;\">SLA<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>As Is Today<\/b><\/td>\n<td><span style=\"font-weight: 400;\">6 weeks\u00a0\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>#1: Leave existing equipment and 2 person staff:<\/b>\u00a0<\/p>\n<p>Optimize layout, on-call staff, move to 2 shifts as needed<\/p>\n<\/td>\n<td><span style=\"font-weight: 400;\">5 weeks<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>#2: Leave Existing equipment \u2013 3 person staff:<\/b>\u00a0<\/p>\n<p>Hire FTE,\u00a0use on-call staff and 2nd shift when needed<\/p>\n<\/td>\n<td><span style=\"font-weight: 400;\">2.5 weeks<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>#3: Renew leases of 4 machines, leaving staff at 2:<\/b>\u00a0<\/p>\n<p>Replace equipment with 2: 150-180 ppm B\/W machines, 2: 45-60 ppm color, optimize layout, offer overtime &amp; on-call staff<\/p>\n<\/td>\n<td><span style=\"font-weight: 400;\">3 weeks<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>#4: Renew leases of 5 machines \u2013 3 person staff:<\/b>\u00a0<\/p>\n<p>Replace equipment with 3: 70- 90 ppm B\/W machines, 2: 45-60 ppm color, hire FTEs, optimize layout, offer overtime &amp; on-call staff<\/p>\n<\/td>\n<td><span style=\"font-weight: 400;\">2 weeks<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Source: <\/span>Howie Fenton, proprietary formulas<\/p>\n<h2><span style=\"font-weight: 400;\">The Hawthorne Effect<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Ironically, there are few operational metrics in the printing industry. We are fans of measurement and believe that the act of measuring alone improves performance. Whether you suspect you have a problem or not, if you simply start to measure it, the act of measuring will improve what you are measuring. Simply measuring paper waste, on-time delivery, or plate remakes and posting a chart of those measurements in a publicly available area will prompt staff to ask about it and try to improve it. This phenomenon is known as the <\/span><b>Hawthorne Effect<\/b><span style=\"font-weight: 400;\">, which describes how performance improves when people know that you are watching it. \u00a0<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">What are some strategies that you use to help you meet deadlines? Share them with us below and let\u2019s learn from each other.<\/span><\/i><\/p>\n<p><!-- AddThis Advanced Settings generic via filter on the_content --><!-- AddThis Share Buttons generic via filter on the_content --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you listed what your most likely problems are, missing deadlines would be close to the top of the list. There are three likely root causes.<!-- AddThis Advanced Settings generic via filter on get_the_excerpt --><!-- AddThis Share Buttons generic via filter on get_the_excerpt --><\/p>\n","protected":false},"author":3,"featured_media":2885,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[11,167],"tags":[102],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>We are Missing Deadlines! 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